Publish an Asset

I’ve registered an asset but other users can’t see it…

In order for users to see your assets, an asset must first be published.

The next step is to configure the required metadata from the asset Information tab and then publish the asset.

Assets registered manually or via a source system will appear in Draft Assets under Settings > Publish.

How do I publish my asset?

Click the Settings cog icon in the top right hand corner and select Publish.

Alternatively you can click View Items from the last screen of Register an Asset.

The Draft Assets : Reports page will appear.

Locate the asset and click Information.

Click Edit to review the information and update the asset metadata.

Make sure that all required fields are filled out.

Select Published.

Click Save.

step 1

The asset will now be visible to the assigned areas of the left-hand navigation menu (Business Area).

For example, the ‘BizData’ asset was assigned to the Marketing department.

It will now appear under the Marketing reports.

step 2

How do I edit an asset?

Registered and published assets can be edited at any time

Navigate to the asset you want to modify.

Click on Information.

step 3

Click Edit.

Make the necessary changes to the asset:

  • Titles can be updated, however if you change the title of an imported asset it will revert back to the title on the source system after syncing.
  • Description
  • Experts
  • Tags
  • Business Area/Navigation (required)
  • Subject Area/Navigation (required)
  • Any other terms added

Connection details can only be changed if the asset was manually registered. Assets which have been imported via a source system cannot be edited. You will only be able to view the details.


You can choose to enable or disable the embedding feature of the asset.

Select Yes or No.

Click Save.

Click Close.